The General Data Protection Regulations forms part of the Data Protection Act 2018, Part 2, Chapter 2 and we aim do our best to protect and respect your personal data. This statement explains how we collect that data, why we use it and how we keep it safe.
2.0 Who are we?
Glasgiven Contracts Ltd, Building and Civil Engineering Contractors. Our office is at 16 Ashleigh Court, Annalong, County Down, BT34 4PD. Tel: 028 4376 8824. For general queries, contract email@example.com. For queries in relation to data protection, email firstname.lastname@example.org
3.0 How do we collect your information?
We obtain information about you when you make contact with us. For example, when you join our company, supply us with materials, consult with us on our projects, supply us with sub-contracting services.
4.0 What types of information do we hold?
The information we collect might include your name, address, email address and phone numbers, bank details, date of birth, National Insurance Number/PPS, your signature, medical information, any criminal records etc. We will store this information in order to comply with other statutory legal functions/legitimate interests such as HMRC – PAYE/CIS requirements; Health and Safety – health reasons and possible litigation in the future.
5.0 Why do we collect your information?
We only use your information in accordance with the law and performing normal business functions such as auditing accounts etc. This gives us various powers to use your data. These are effectively the reasons for our processing and are:
To perform or take steps to enter a contract with you.
For the purposes of our legitimate interests. This includes being able to ensure safety on site and allow payments to be made to you.
Compliance with a legal obligation.
Collecting and using your data will mean we are able to pay salaries, process any orders or requests third parties may have and to provide you with information relating to your interests.
6.0 Who has access to your information?
Staff of Glasgiven Contracts will have controlled access to your information to enable us to carry out our day to day functions together with any specific interests you may have with the Company. We will not sell or rent your information to third parties. We will not share your information with third parties for them to send marketing to you. We may pass your information to our third-party service providers, subcontractors and other associated organisations to provide services on our behalf (for example HMRC). However, when we use third parties, we disclose only the personal information that is necessary to deliver the service and we require them to keep your information secure and not to use it for their own direct marketing purposes.
7.0 Your Choices
You have a choice about whether and how you wish to receive information from us. You will be asked to make your preferences clear when we collect your information. For most users, this will be when they join the company or enter into a contract with the company. Your preferences can be updated at any point. The accuracy of your information is important to us. Please do regularly check and update your information with our Company.
You have various legal rights over your information which we will always respect. Further detail is available from the Information Commissioner. www.ico.org.uk
8.0 How do we protect your data?
We take several steps to protect your data. This includes robust IT security. All staff receive data protection training and our premises are secured. We have contracts with IT providers requiring them to protect your information. If we transfer your data outside of the EU we will ensure that extra checks are in place but this will be unlikely as our geographical jurisdiction is Ireland – North and South.
9.0 How long will we hold your personal Information?
We will only keep your personal information for as long as it is necessary to comply with applicable laws. In most cases this will be six years from the date the information is gathered. After this period, we will securely destroy your personal data. The exception to this will be under medical grounds which requires that we hold information for 40 years.
10.0 Your rights in connection with personal information?
Under certain circumstances, by law you have the right to:
- Request access to your personal information
- Request correction of personal information that we hold about you Request erasure of your personal information
- Object to processing of your personal information
- Request the restriction of your personal information
- Request the transfer of your personal information to another party
If you have any questions about this privacy notice or how we handle your information, please email email@example.com or telephone – 028 4376 8824
Date: 25th May 2018
Review Date: March 2019